KENDRIYA VIDYALAYA HEBBAL          

SADASHIVANAGAR POST,  BANGALORE-560 080.

                                     

TENDER INVITATION FROM

 

kef No   28A/KVH/2008-09                                                                   Dated 22.10.08

 

To

            …………………………

            …………………………

            …………………………

 

 

Subject: Quotation for the supply of Xerox paper & additional sheets for exam department

Sealed quotation for the supply of the articles shown in attached statement are invited by the undersigned up to 2.00 PM 12.11.08 (date). Quotations should be sent under strong sealed cover mark the Quotations for the supply of Xerox paper & additional sheets for exam department and not by name. The quotations will be opened in the office of the undersigned at 2.00 P.M on 13.11.08(date) .

  1. The quotations shall be submitted accordingly to the terms and conditions specified in paragraphs 3 to 15. Unless specified otherwise in the quotations it shall be construed that the terms and conditions stipulated hereunder have been agreed to.
  2. The rate should be F.O.R and should include excise duty, sales tax, freight charges, any other taxes rates or imposition whatever liable in respect of the supply. The Vidyalaya shall not be liable to pay any tax, freight etc. which has been expressly stipulated in the quotation in the event of acceptance of the quotation.
  3. There should not be any overwriting or corrections in the quotation. If a figure is to be amended it should be neatly scored out revised figure written above and the same attested with full signature and data. In the absence of attested signature the quotation is likely to be rejected.
  4. The undersigned does not bind himself to accept the lowest quotation and are reserves the right to accept the quotation in whole or in part i.e. with respect to all articles mentioned in the attached statement or in respect of any one or more than one articles specified in the attachment  he may decide.
  5. On acceptance of the quotation it will become a contact and shall be bound by all terms and condition of the quotation.
  6. The person/persons whose quotation is accepted, hereinafter, called the contractor, shall deposit the earnest money of Rs 10% along with quotation which shall be refunds in the event of rejection  of the quotation.
  7. The person/persons whose quotation is accepted, hereinafter,called the contractor, shall deposit an earnest money of 10% alongwidth the quotation which shall be refunds in the event of rejection of the quotation. The earnest money will be forfeited in the event of failure to comply with the contract. In the event of the quotation the earnest money will be adjusted towards Security Deposit which shall be payable at the rate mentioned below:

 

 

 

Security Deposit at 10%

If the contract is not agreeable to pay Security Deposit, the reasons there of should be specified and the undersigned will reserve the right to accept or reject the request.

  1. If the contractor fails to supply the articles within the time stipulated in the later or acceptance by the undersigned shall be at liberty to purchase the article from the market to get the rest of the contract completed by any other person or firm and the difference of price, if any shall be deducted from the earnest money/Security deposit & in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable o pay this amount.
  2. The quality articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason. In case and order for any articles is placed for quantity 100 or more one sample shall be retained by the school and no cost will be paid for the same.
  3. In the event of acceptance of the quotation and placing of the order for purchase the articles ordered for would subjected to an inspection by the undersigned or his representative and liable to be rejected if the articles supplied are not according to approved samples or do not confirm to the specifications prescribed.
  4. The rates quoted by the contactor shall hold up to……………... No amendment in the rate expected increase in the rate of Sales Tax during the period of execution of the contract ,will be accepted.
  5.  The contract shall be required to fix in tin liable on the furniture supplied by him, giving his name and year of manufacture.
  6. The amount of security deposit shall be retained by the Vidyalaya for a period of six months from the date of completion of supplies as a safeguard against any defect appearing articles supplied within this period.
  7. Quotations which do not comply with the above conditions are liable to be rejected.
  8. These instructions to tenders are to be signed by the contractors and returned with the tender.

 

 

 

 

 

All the above conditions are accepted by me/us.                                        PRINCIPAL

 

Station:                                                                                    Signature of the Tenderer

Date:                                                                                                with seal of the firm

Witness-I        Name-

                       Address-

                       Occupation-

      Witness-II      Name-

                       Address-

 

 

*******

 

 

 

KENDRIYA VIDYALAYA HEBBAL          

SADASHIVANAGAR POST,  BANGALORE-560 080.

 

Last Date for Submission: 25.08.08  by 2.00 pm     

2360 2491                                                                                                     

KENDRIYA VIDYALAYA HEBBAL          

SADASHIVANAGAR POST,  BANGALORE-560 080.

Ref.:F. 60  /KVH/2008-09/                                    Date : 23.07.2008

 

M/S………………………………..                                                  

……………………………………

…………………………………….

…………………………………….

Sub : Quotation for providing Security  Services to

          Kendriya Vidyalaya, Hebbal, Bangalore-reg.

 

Sir,

            Quotations are hereby invited for providing House keeping                                                    Services round the clock       (24 hours) all the days including holidays and Sundays to the school campus.  The quotations in the sealed covers with superscription on the envelop    “Quotation for providing Security Services” should reach the vidyalaya office before 02.00 pm on or before 23.08.2005 by Registered/Speed Post only.

 

            The quotations should be appended with Labour Licence number,ESI/PF code numbers, PAN& Professional Tax No., and  I.T. Clearance Certificate for the previous year.  A copy of certificates to be enclosed.

 

            Rs. 10000/- EMD should be deposited along with quotation.  The same will be refunded in case contract not awarded to agency.  If the contract awarded it will be retained as Security Deposit and it will be refunded at end of contract, on satisfactory service.

 

            A copy of terms and conditions may be obtained from the office.

 

 

                                                                                                Yours faithfully,

 

 

                                                                                    (C. KARUNAKARAN)

                                                                                                PRINCIPAL

 

                                                                                                KVH/SS/  

 

PROFORMA FOR APPLYING  SECURITY SERVICE AT

KENDRIYA VIDYALAYA, HEBBAL, BANGALORE-560 080

 

Sl.No.

Details required

Information to be furnished by the Employer of Establishment

 

01.

Name and year of Establishment

 

 

 

 

 

02

Postal Address of Establishment with Telephone/ Mobile Nos.:

 

 

 

 

 

03

Registration Certificate of Establishment

(Copy to be enclosed)

 

a)      Name of employer

 

 

 

b)      Registration No.

 

 

 

c)      Valid up to:

 

 

 

d)      Nature of Business:

 

 

 

 

04

E.S.I. Certificate:

(Copy to be enclosed)

 

a)      ESI Registration No.

 

 

b)      Date of Registration

 

 

 

c)      Date of last remittance:

 (Copy to be enclosed)

 

 

05

Employees Provident Fund:

(Copy to be enclosed)

 

a)      Employees Provident Fund   Registration No.

 

 

 

 

b)  Date of  Registration

 

 

 

 

 

 

06

Income Tax:

 

a) Pan No. of Establishment/Employer

 

b)      Year of last assessment

 

 

c) Income tax clearance certificate

(Copy to be enclosed)

 

07

Rate for Security Guard per month:

(08 hours duty per day)

 

08

Rate for 06 Security Guards per month

(08 hours per shift & 02 Security Guards per shift)

 

09

Service charge per  month

@  _______% of _______

 

 

10

Any other Charges

 

 

11

Total amount of bill will be claimed per month (Total of So. No. 8 to 11)

 

12

No. of clients on roll as on 01.08.2008

 

 

13

Name & address of clients

With Phone Nos.

(if necessary enclose separate sheet)

1.

2.

3.

 

 

14

Professional Tax No.

 

 

15

 

 

 

            I/We,Mr/Mrs…………………………………………………….(designation)certify that, the  above  information furnished by me/us are correct and no information are suppressed.  I/We will produce the Original documents for which copies enclosed if required, for verification. The EMD of Rs. 10000/- enclosed vide DD No……………… dt;……………….

 

Date:

 

                                                                                          (SIGNATURE OF EMPLOYER)

Place:                                                                                       WITH OFFICE SEAL

 

 

 

TERMS & CONDITIONS FOR SECURITY SERVICES

 

1. Name of   Vidyalaya             :           KENDRIYA VIDYALAYA,HEBBAL.

 

2. Address/Location                             :           C.V. Raman Avenue, Sadashivanagar,

                                                                        Bangalore –560 080    

 

3. Area of  the Building/other details :    Total area 12.8 acres consisting school

                                                                        Building and Staff Quarters.

 

4. No. of days during the month            :           All days including holidays and round the

                                                                        clock.  

SCOPE OF WORK:

  1. That, the agency shall provide security arrangements for Kendriya Vidyalaya building/premises including staff quarters located at  Sadashivanagar with effect from: 01.09.2008.

 

  1. That the agency would undertake to engage, employ and provide the requisite number of trained Security Guards for the purpose and also be responsible for payment of their emoluments and dues, discipline and work.

 

  1. That, the entire responsibility for taking security measures of the said building/premises is of the Agency and the Vidyalaya will not be liable to pay anything for the security lapses as provided.  The agency will be responsible for any loss of property etc. for negligence of the persons employed by it.

 

  1. That, the Agency shall provide complete continuous security measures throughout the 24 hours by changing the personnel in rotation or replacement once in every 8 hours.

 

  1. That the Vidyalaya on its part shall at no time directly or indirectly employ the services of or deal with any person introduced by the Agency for a period of three months  from the date of termination of the Contract.

 

  1. That the tenure of the service agreement shall be initially for a period of one year.

 

  1. That the Vidyalaya on its part shall not be liable to pay any charges, dues, compensation under any of the industrial loss or other loss applicable in this behalf to the personnel which shall be the responsibility of the Agency only who shall be the employer of such personnel.

 

  1. Any dispute arising out of or in relation to this agreement shall be referred to a sole arbitrator to be appointed by the Executive Committee of Kendriya Vidyalaya, Hebbal as per the Indian Arbitration Act.  The seat of the arbitration shall be at Kendriya Vidyalaya, Hebbal and the proceedings shall be governed by the Indian Arbitration Act. 1940.

 

* * * * * * * * *

 

            Last Date for Submission: 25.08.08  by 2.00 pm

Ph:  2360 2491                                                                                                      

KENDRIYA VIDYALAYA HEBBAL          

SADASHIVANAGAR POST, BANGALORE-560 080.

Ref.:F. 54/KVH/2008-09/                                                  Date: 23.07.2008  

 

M/S………………………………..                                                  

……………………………………

…………………………………….

…………………………………….

 

Sub: Quotation for providing House Keeping services to

          Kendriya Vidyalaya, Hebbal, Bangalore-reg.

 

Sir,

            Quotations are hereby invited for providing cleaning/ sweeping services in the class rooms, school premises & residential area. The quotation should be on total strength and the package billing per month. The quotations in the sealed covers with superscription on the envelope “Quotation for providing House Keeping Services” should reach the vidyalaya office before 02.00 pm on or before 25.08.2008 by Speed Post/Register Post only.

 

            The quotations should be appended with valid Labour Licence number, tax paid numbers PAN& Professional Tax No., and Income Tax clearance certificate for the previous year, copies of certificates to be enclosed. A declaration should be submitted by the Agency, that it will adhere to the statutory requirement of minimum wages Act.

 

            Rs. 10000/- EMD should be deposited along with quotation.  The same will be refunded in case contract not awarded to agency.  If the contract awarded it will be retained as Security Deposit and it will be refunded at end of contract, on satisfactory service.

 

            A copy of terms and conditions is enclosed for necessary action.

 

                                                                                                Yours faithfully,

 

 

                                                                                    (C. KARUNAKARAN)

                                                                                                PRINCIPAL

 

                                                                                                KVH/HK/  

 

PROFORMA FOR APPLYING  HOUSE KEEPING SERVICE AT

KENDRIYA VIDYALAYA, HEBBAL, BANGALORE-560 080

 

Sl.No.

Details required

Information to be furnished by the Employer of Establishment

 

01.

Name and year of Establishment

 

 

 

 

 

02

Postal Address of Establishment with Telephone/ Mobile Nos.:

 

 

 

 

 

03

Registration Certificate of Establishment

(Copy to be enclosed)

 

a)      Name of employer

 

 

 

b)      Registration No.

 

 

 

c)      Valid up to:

 

 

 

d)      Nature of Business:

 

 

 

 

04

E.S.I. Certificate:

(Copy to be enclosed)

 

d)      ESI Registration No.

 

 

e)      Date of Registration

 

 

 

f)        Date of last remittance:

 (Copy to be enclosed)

 

 

05

Employees Provident Fund:

(Copy to be enclosed)

 

e)      Employees Provident Fund   Registration No.

 

 

 

 

b)  Date of  Registration

 

 

 

 

06

Income Tax:

 

a) Pan No. of Establishment/Employer

 

f)        Year of last assessment

 

 

c) Income tax clearance certificate

(Copy to be enclosed)

 

07

Rate for a Labour per month:

 

 

08.

Rate for 08 Labours per month

 

 

 

09

Rate per 01 supervisor per month

 

 

10

Service charge per  month

@  _______% of _______

 

 

11

Any other Charges

 

 

12

Total amount of bill will be claimed per month (Total of So. No. 8 to 11)

 

13

Total Material cost for the Conservancy

 

 

13

No. of clients on roll as on 01.08.2008

 

 

14

Name & address of clients

With Phone Nos.

(if necessary enclose separate sheet)

1.

2.

3.

 

 

15

Professional Tax No.

 

 

 

            I/We, Mr/Mrs…………………………………………………….(designation)certify that, the  above  information furnished by me/us are correct and no information are suppressed.  I will produce the Original documents for which copies enclosed if required, for clarification. The EMD of Rs. 10000/- enclosed vide DD No……………… dt;……………….

Date:

 

                                                                                          (SIGNATURE OF EMPLOYER)

Place:                                                                                       WITH OFFICE SEAL

 

 

TERMS AND CONDITIONS FOR HOUSE KEEPING SERVICES

 

1. Name of Kendriya Vidyalaya            :           Hebbal, Bangalore-80

 

2. Address/Location                             :           C.V.Raman Avenue, Sadashivanagar

                                                                        Bangalore-80.

 

3. Area of the Building/Other details      :           Total area 12.8 acres consisting School       

                                                                        Building and Staff Quarters.

 

4. No.of days during the month :           All the days including holidays

 

SCOPE OF WORK

 

A.     Daily work: from 07.30 am to 12.30 pm and 01.30 p.m to 05.30 p.m or as may be decided by the vidyalaya.

01. Sweeping of entire area of the school building and surroundings of building and collection of all waste material and disposal of the same as per instructions of the Principal.

 

02. Cleaning of the floor area with wet floor dusters and detergent, disinfectants etc. once the morning before opening of the Kendriya Vidyalaya, and thereafter every 2 hours specially in the areas like corridors, stairs and reception etc.  spray of flit etc. in the rooms for keeping  the rooms free from mosquitoes, flies, etc.

 

03. Cleaning and washing of toilets and urinals using deodorants, detergent and disinfectants once in the morning and again in the afternoon or as may be specified by the Principal.

 

04. Cleaning of carpets, durries etc.

 

05. In case of shortage of water or non-availability of water, bringing water from outside for cleaning.

 

06. Sweeping and cleaning or open area, roads, passage, lawns, removing of bushes etc. within the boundary of the  Kendriya Vidyalaya.

 

07. Regular dusting/cleaning of furniture (table and chair) and equipments, telephones, book cases, filing cabinets, almirahs and doors and windows in class rooms, all other rooms and  other spaces of the school everyday before opening of the school.

 

08. Provision of soap and liquid soap in the toilets and placing sufficient quantity of naptholine balls/ cakes and  odonil cakes in the urinals.  The contractor will ensure that the toiletries mentioned above are always available near each wash basin in the building.

 

09. The choking of the sanitary installation e.g. Traps Bottle traps, gully traps etc. is to cleared within 24 hours of noticing the complaint.

 

10. All complaints of leakage in the GI&CI pipes etc. are also to be attended within 24 hours.

 

 

 

B. ITEMS OF WORK TO BE DONE GENERALLY ONCE IN A WEEK

 

01.  washing and scrubbing of floor areas with detergents and dirt removing agent.

 

02.  Acid cleaning of sanitary wares, without damaging their shines.

 

03. Removing stains from floor, doors and partitions by using surf or any suitable  

      detergents as are found necessary without leaving any undesirable post cleaning